Policy for using transportation funds:

1. Must be an educational field trip
2. Agency must secure transportation with awarded funds
3. Include any financial documentation, including receipts, reflecting the expenditure of awarded funds
4. Report any unused funds
5. Field trip must be taken by October 1, 2008

Agency information

Agency name: __________________________________________

Address: _______________________________________________

City: ____________________ State: ______ Zip: ________-______

Telephone: ____________________

Total award funds received: $_______

Agency contact person: ___________________________________

Title: __________________________________________________

Signature: ________________________________ Date: _________


Field trip information
(Please duplicate this form and submit one for each trip supported by the grant.)

Field trip to: ______________________________________

Amount spent on this event: $________

Number of children participating: ______ Number of parents/guardians: ______

Please provide a few highlights of what the children learned.

Additional comments?

Photographs and examples of children's work related to the trip

Please provide examples of the children's illustrations, stories, thank you cards, etc., about the field trip. HCEF may post these on its website or use as illustrations on print materials. A child's work will be identified only as "by boy/girl, age ##."

We'd also like to receive photographs of the outing, preferably submitted on a CD. We will need the permission of a child's parent/guardian to use these on the HCEF website and in print materials. It is important that you complete the photo permission form.

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